Wikipedia:Arbitration Committee Election/Coordination

Tasks

Prior to arbitration committee election request for comments

  • Update dates for election in Template:Arbitration Committee candidate/data, following guidance from Wikipedia:Arbitration Committee Election/Rules
  • Prepare pages for request for comments discussion. The request for comment talk page can be made available once the previous year's discussion is complete, so items to discuss can be gathered.
    • Wikipedia:Requests for comment/Arbitration Committee Elections December nnnn and corresponding talk page. Supporting pages:
      • Wikipedia:Arbitration Committee Elections December nnnn/Header
      • Wikipedia:ACERFCnnnn: redirect to request for comments page
      • Template:ACEnnnn
  • Prepare election pages.
    • Wikipedia:Arbitration Committee Elections December nnnn
    • Wikipedia:ACEnnnn: redirect to election page
    • Update Wikipedia:Arbitration Committee Elections December (nnnn-1) by uncommenting the link to the current year's election page
    • All other pages linked from the header and elections page

Arbitration committee election request for comments

  • Launch RfC on September 1
    • uncomment RFC template and timestamp after initial statement to launch RfC (example)
    • Request update to watchlist notice (example)
    • Update Template:Centralized discussion (example)
  • Evaluating consensus
    • Find someone to evaluate consensus
    • Close the RfC discussion to stop new comments and allow the evaluator to determine the consensus
  • Once consensus is determined, update Wikipedia:Arbitration Committee Election/Rules
  • Create Wikipedia talk:Requests for comment/Arbitration Committee Elections December (nnnn + 1) to hold discussion items for next year's election.

Electoral commission request for comments

Assuming electoral commission continues to be part of the arbitration committee election process:

Election preparation

Setup

  • Electoral commissioners and all co-ordinators: review the current Wikipedia:Arbitration Committee Election/Rules and the outcome of the annual request for comments discussion.
  • Update process to generate voter roll, as required. Modify script that generates list of voters to accommodate latest community-determined criteria
  • Make any additional changes to process as required by the election RfC.
  • SecurePoll setup
    • Scrutineers:
      • request volunteers at m:Stewards' noticeboard
      • identify scrutineers from volunteers
      • request checkuser privileges for scrutineers (limited to the scrutineering period)
    • Poll management (currently poll runs on votewiki server; in future it may be possible to be administered by English Wikipedia users)
      • Ask WMF to assign a resource to setup and administer the poll on votewiki.
      • Schedule election period with WMF resource.
  • Testing
    • Generate voter lists to verify tools operate as desired and to allow for anyone to doublecheck the results
      • SecurePoll voter roll
      • mass mailing receiver list
    • Check that nomination process is working
  • Generate voter lists after the designated deadline date for voting criteria.
    • Announce publication of lists to allow for doublechecking

Nominations

Election

Voting

  • At start of election period, check that poll is working:
    • Verify options for each candidate are correct
    • Verify candidates are correct and in expected order
    • Verify poll is accepting responses
  • Send mass message notification
    • Check job queue before starting to ensure it isn't overloaded. See status on grafana server
    • Send mass messages in batches; repeat until all batches done (example). First batch is a test batch to the election commissioners; verify that message is sent correctly and text is correct.
      • Go to Special:MassMessage:
        Subject: ArbCom nnnn Elections voter message
        Body: {{subst:ACEMM}}
      • Check mass message submission log to see that message has been sent
      • Monitor job queue for any problems
      • Pick some recipients from the start, middle, and end of the list and verify that the messages are delivered
  • At end of election period, check that poll is no longer accepting votes

Post-voting

Tools

  • Generating voter lists:
    • Cyberpower678's PHP tool: generates both SecurePoll voter list and mass messaging receiver lists. Need more info on execution environment.
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Uses material from the Wikipedia article Wikipedia:Arbitration Committee Election/Coordination, released under the CC BY-SA 4.0 license.