Wikipedia:GLAM/MGS/Final summary and reflection

Background

A Wikimedian in Residence is a Wikimedia editor based with an organisation or group of organisations, usually a GLAM (Gallery, Library, Archive or Museum) with the aim of increasing the quality and volume of content on the encyclopedia and associated Wikiprojects concerning the organisation(s) collection. Museums Galleries Scotland is a charity and development body for the museum sector; it works with more than 400 institutions based in Scotland.

Wikimedia UK had been working with MGS for several years discussing a potential project, and finally in 2014 set the project up, after MGS had applied to Wikimedia UK to partner on this activity. The process was successful and Wikimedia UK was happy to partner with MGS to deliver a year long residency. The overarching idea for the project was to use the MGS network to reach many institutions and help them engage with open knowledge. It was felt that the project would be more successful it if started with a secondment in a particular institution, so that the resident could first engage with an organisation on the ground level, and apply that learning to other museums in the network. The result of this was the four-month secondment to Glasgow Museums. The resident, Sara Thomas was embedded with the Kelvin Hall team at Kelvingrove Art Gallery and Museum for 2.5 days per week during the period 26 January 2015–30 May 2015. The Summary & Reflections report for this element of the residency can be found here.

Following the secondment, the resident moved to work from the Edinburgh office of MGS, again for 2.5 days per week, making contact with those organisations who had shown interest in the residency during the secondment, and then using MGS' network to identify other organisations who would be interested in pursuing open knowledge work. Throughout the residency there was a great deal of advocacy work carried out, and attention paid to increasing the sphere of influence and connection. The Summary & Reflections report for this second phase of the residency, which ran from 1 June 2015 - 31 January 2016 can be found here.

The third phase of the residency ran from 1 February 2016 - 2 July 2016, with the resident working 3 days a week. The final months were short due to funding and annual leave requirements, however the focus was on the completion of particular projects.

This report will focus on the third phase of the residency, and update final statistics. This report should be read in association with the Secondment Summary & Reflections Report and the 12 month report.

Outcomes

WMUK outcomes relevant to this Residency as set out in the WiR Agreement:

• G1: Develop Open Knowledge
• G2a: Develop, involve and engage WMUK volunteers
• G3: Reduce barriers to accessing open knowledge
• G5: Develop, support & engage with other Wikimedia & Open Knowledge communities

These outcomes are mapped to more specific outcomes in the below table.

Outputs

In the third phase of the residency:

• 7 Editathons
• 5 training sessions / workshops
• 4 speaking engagements
• 11 new cultural institutions or groups (presentations to conferences counted as 1 group)
• 285 recorded contact points

This gives a total for the entire residency of:

• 19 editathons
• 21 training sessions
• 27 speaking engagements
• 90 cultural institutions (roughly)
• 983 recorded contact points

Users and content

In the third phase of the residency:

• 115 individuals trained
• 97 new users
• 43 new articles created
• 233 articles improved
• 39 images uploaded

This gives a total for the entire residency of:

• 347 individuals trained
• 281 new users
• 110 new articles created
• 336 articles improved
• 277 images uploaded

Statistics

Events & Presentations

Editathons & Training events

Event	Date	Location	Attendees	New users	Gender breakdown
Wikipedia for Postgraduates & Researchers	10 February 2016	University of St Andrews	13	12	38% female
Wikipedia for Museums, Training for Museums Studies Class	10 February 2016	University of St Andrews	18	18 (16 recorded)	100 % female
ILW Editathon	16-18 Feb 2016	University of Edinburgh	See University of Edinburgh Wiki project page
CILIP training event	26 Feb 2016	Edinburgh Central Library	4	3	75% female
Art + Feminism - Modern Scottish Women #2	5 March 2016	Scottish National Portrait Gallery	6	1	83% female
21 Revolutions Editathon	30 March 2016	Glasgow Women's Library	4	4	100% female
Introduction to Wikipedia and Groam House Editathon #1	11 May 2016	Groam House Museum, Rosemarkie	4	3	50% female
Art+Feminism Still Invisible Editathon Session 1	25 May 2016	CCA, Glasgow / Glasgow School of Art	9	7	89% female
Art+Feminism Still Invisible Editathon Session 2	25 May 2016	CCA, Glasgow / Glasgow School of Art	10	8	100% female
Introduction to Wikimedia - Western Isles, Stornoway	Tuesday 21 June 2016	Lews Castle College / Museum nan Eilean, Stornoway	4	3	25% female
Introduction to Wikimedia - Western Isles, Benbecula	Monday 20 June 2016	Museum nan Eilean, Sgoil Lionacleit, Benbecula	3	3	100% female
Protests & Suffragettes: Strong Women of the Clydeside Editathon	Saturday 2 July 2016	Glasgow Women's Library	11	11	100% female

Presentations & conferences

Event Name	Date	Location / Organiser	Attendees (approx)	Title	Slides
Playing with method, planning for impact	22 March 2016	National Museum of Scotland / Digital Cultural Heritage Research Network	30	A year in Wikimedia: Open Knowledge & Scotland's Museums
SLIC Digital Champions Meeting	29 March 2016	Mitchell Library, Glasgow / Scottish Library and Information Council	40	The Library & Wikimedia
#OER16: Open Culture	19 & 20 April 2016	University of Edinburgh	25	Opening Scotland: Museums Galleries Scotland’s Wikimedian in Residence & the diversification of engagement.
Edinburgh Digital Meetup	14 April 2016	Edinburgh Digital Meetup	40	Opening Scotland: Open on a Shoestring
University of Glasgow: Learning & Teaching Conference	12 April 2016	University of Glasgow	14	Beyond the Encyclopedia: Wikipedia as learning & teaching tool

Major achievements

• The number of new users trained in the third phase of the residency, and indeed overall, is a significant achievement.

• The engagement with Groam House Museum was the culmination of a great deal of work and provided a near textbook example of small-GLAM partnership working with Wiki. The period of work resulted in vertical buy-in throughout the organisation, content upload, and a draft open licensing policy was created and submitted to the board of directors for approval. More information on the Groam House work, including details of the outputs and outcomes, can be found here.

• Also as part of the Groam House work, a set of questionnaires was created which provided a template for benchmarking the efficacy and impact of Wiki work with GLAMs. This template has been made available on Commons.

Responses and recommendations